Ever Wonder what happens behind the scenes in the deeds office? Here you will find our detailed guide of the ins and outs of the 14 day process.

Day 1

Lodgement Counter

Documents lodged by all attorneys

Documents (individually) captured on the system

Day 2 – 3

Data and Sorters

Documents linked and batches captured on system

Print outs of property as well as persons involved are made available to examiners

Day 4

Examiner / Deed Controller

Deeds are examined by first examiner (junior).

Deeds are endorsed and remarks are stated

NO REJECTION

Day 5

Sorters

Documents received back from first examiner (junior) and re-issued to second examiner (senior)

Day 6

Second Examiner

Deeds are either passed or rejected

Day 7

Sorters

Documents are received back from second examiner (senior) and issued to assistant Registrar (monitor phase)

Day 8

Assistant Registrar

If monitor finds any matter (issue) passed by the second examiner, which should have been rejected, the assistant Registrar may also reject the deed

Day 10 – 14

Registration Phase

Deeds that are ready for registration are received in this phase where it can stand over for a period of four days before being automatically rejected.

Registration

Transfer, new bond cancellation register simultaneously.

Financial institutions pay out the guarantees the next working day (after the registration).

Sale proceeds are distributed.